General Info
Downtown Portland Wedding Receptions
Guarantee
For the various Hotel Fifty departments to prepare properly for your successful event(s), we require the final attendance be determined and communicated to our Wedding Professional 14 working days prior to the event. This number will be considered a guarantee not subject to reduction, and charges will be assessed accordingly. If a guarantee is not given to Hotel Fifty by 11 AM on the date it is due, the expected numbers indicated on the Banquet Event Order will become the guarantee. Hotel Fifty will set 5% over the guarantee up to a maximum of 50 covers. The set for all meal events will be the same as the guarantee. Hotel Fifty will not be responsible for identical service to more than 5% over the guarantee. The customer will be billed for the guarantee(s) plus any additional attendees at each event.
Food and Beverage
Current banquet prices are indicated on the all wedding menu suggestions and proposals. All food and beverage must be supplied by Hotel Fifty which is the only authorized licensee to sell and serve liquor, beer and wine on the premises. All food and beverage prices are guaranteed ninety (90) days prior to the date of the function. Our Wedding Professional will be happy to customize specialty menus at your request. Hotel Fifty specifically prohibits the removal of food from any banquet-related event by the customer or any of the customer’s guests or invitees. To ensure that every detail is handled in a professional manner, Hotel Fifty suggests that your menu selections and specific details be finalized not later than four (4) weeks prior to your function. You will receive a copy of our Banquet Event Orders to which you may make amendments in advance.
Alcoholic Beverages
The sale and service of all alcoholic beverages is regulated by the Oregon Liquor Control Commission. Hotel Fifty is responsible for the administration of those regulations. This includes that a licensed bartender dispense all alcoholic beverages. No alcoholic beverages are permitted in the Hotel Fifty meeting and banquet rooms unless purchased through Hotel Fifty’s catering services. Hotel Fifty policy requires that liquor be served by the drink in all banquet and function areas.
All persons consuming liquor at Hotel Fifty events must be 21 years old. Hotel Fifty reserves the right to terminate liquor service at any event if minors intending to consume alcoholic beverages are in attendance.
Assignment of Event Space
Event rooms are assigned based upon the number of persons expected. If attendance numbers increase or decrease, Hotel Fifty reserves the right to change, with notification, to a room suitable for the attendance and the type of event. Seating will be at round tables that seat ten (10) people each. Requests for seating of eight (8) or less at round tables is available, and must be specified. Existing dining room seating in both H5O bistro & bar and H5O’s private dining room applies
Service Charge
Hotel Fifty will add the customary 21% service charge to the banquet menu prices stated.
Labor Charges
Chef Attendants: $100/each
Bartenders: $100/each; fees waived if sales exceed $500/bar
Minimums
For private plated parties less than 13 guests, Hotel Fifty will assess a service charge of $50. For buffet service to less than 25 guests, Hotel Fifty will assess a $4 per person service charge; for buffet service to less than 20 guests, Hotel Fifty will assess a $6 per person service charge.
Audio Visual Equipment and Electrical
It is advisable to make arrangements for any necessary audio visual and / or electrical needs in advance with our Wedding Professional.
Security
Hotel Fifty will not assume responsibility for damage or loss of any merchandise or articles left on property before, during, or following any event. Guests are responsible for any damage to any part of Hotel Fifty during the period of time they, their employees, independent contractors, or other agents under their control or under the control of the independent contractor hired by them are in Hotel Fifty.
